Personal Data Access Request Template
Request a copy of all data a company holds about you. This professionally drafted template provides a clear, well-structured format that you can customize for your specific situation.
When to Use This Letter
Under GDPR or CCPA, you have the right to know what personal data companies collect about you. This template requests a complete copy in a machine-readable format.
What This Template Includes
- Professional structure and formatting
- Fill-in-the-blank placeholders for names, dates, and details
- Formal, business-appropriate tone
- Both DOCX (editable) and PDF (printable) versions
- Compatible with Microsoft Word, Google Docs, and similar editors
How to Use
- Download the template in DOCX or PDF format
- Open in your preferred editor
- Replace the bracketed placeholders with your information
- Review, print or save, and send
Instant download • DOCX + PDF • Lifetime access
Template Preview
Here’s the opening of this letter so you can see the format and tone. The complete, ready-to-send version, with every section written out, comes in the editable DOCX & PDF download.
[Your Full Name]
[Your Address]
[City, State ZIP]
[Date]
[Company Name]
Attn: Privacy Officer / Data Protection Officer
[Company Address]
[City, State ZIP]
Sent via Certified Mail, Return Receipt Requested
RE: Personal Data Access Request, Account: [Account Number or Email Address on File]
Dear Privacy Officer:
I am writing to formally request access to the personal data that [Company Name] holds about me. I make this request pursuant to applicable data protection law, including Article 15 of the General Data Protection Regulation (GDPR) and/or the California Consumer Privacy Act (CCPA), to the extent either applies. To help you locate my records, my account is associated with the name [Your Full Name], email address [Email Address], phone number [Phone Number], and account number [Account Number, if known].
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