VA Records Request Letter Template
Request military and VA records. This professionally drafted template provides a clear, well-structured format that you can customize for your specific situation.
When to Use This Letter
Use this to obtain your DD-214, service treatment records, VA medical records, claims files, or other military records from the NPRC or VA.
What This Template Includes
- Professional structure and formatting
- Fill-in-the-blank placeholders for names, dates, and details
- Formal, business-appropriate tone
- Both DOCX (editable) and PDF (printable) versions
- Compatible with Microsoft Word, Google Docs, and similar editors
How to Use
- Download the template in DOCX or PDF format
- Open in your preferred editor
- Replace the bracketed placeholders with your information
- Review, print or save, and send
Instant download • DOCX + PDF • Lifetime access
Template Preview
Here’s the opening of this letter so you can see the format and tone. The complete, ready-to-send version, with every section written out, comes in the editable DOCX & PDF download.
[Your Full Name]
[Your Address]
[City, State ZIP]
[Date]
Department of Veterans Affairs
[Records Office / Regional Office Name]
[VA Office Address]
[City, State ZIP]
RE: Request for Copies of Records, [Your Full Name], VA File Number [File/Claim Number]
To Whom It May Concern:
I am writing to formally request copies of records maintained by the Department of Veterans Affairs pertaining to my claim and service. I am the veteran of record, and my identifying information is as follows: full name [Your Full Name], date of birth [Date of Birth], Social Security number ending in [Last 4 of SSN], and VA file number [File/Claim Number].
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Get the complete, ready-to-send letter as an editable DOCX + print-ready PDF, with every [placeholder] laid out as a fill-in field.
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What You Will Receive
This template is available in both DOCX (editable in Microsoft Word, Google Docs, or Apple Pages) and PDF format. All placeholder fields are clearly marked with brackets for easy customization.
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