Workplace Harassment Grievance Letter Template
Report harassment formally: factual incident accounts, witnesses, records, and an investigation request.
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[Your Full Name]
[Your Job Title / Department]
[Phone] · [Email]
[Date]
[HR Director / Designated Officer Name]
Human Resources
[Company Name]
[Company Address, City, State ZIP]
RE: Formal Grievance, Workplace Harassment
Dear [Recipient Name]:
I am filing a formal grievance regarding harassment I have experienced at work. I am reporting this through the procedure in [the employee handbook / anti-harassment policy] and request that it be investigated promptly and handled with appropriate confidentiality.
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When to Use This Template
Use this to formally report harassment through your employer’s policy. It keeps each incident factual, date, place, exact conduct, lists witnesses and records, and requests investigation, corrective action, and protection from retaliation. Keep a copy of everything.
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Get Complete Library for $119Frequently Asked Questions
How do I report harassment at work in writing?
Follow your employer's anti-harassment policy. It names who receives reports. Describe each incident factually: date, place, who, exactly what was said or done. List witnesses and attach any messages or notes, and explicitly request an investigation and protection from retaliation.
Should I keep my own records of harassment?
Yes. Keep contemporaneous notes, written down close in time to each incident, plus copies of messages, and store them somewhere personal, not only on a work device. Contemporaneous records carry real weight in investigations.
What if the harasser is my supervisor?
Policies provide an alternate reporting path for exactly this, typically HR directly or another designated officer. You are not required to report through the person the grievance is about.
What if my employer ignores the harassment grievance?
Document the non-response. Depending on the conduct, you may be able to file a charge with the EEOC or your state's fair employment agency, both have strict filing deadlines measured in months, so don't wait long. An employment attorney can assess the situation; many offer free consultations.
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Important Disclaimer
This template is provided for informational and educational purposes only and does not constitute legal, financial, medical, or professional advice. Every situation is unique. You should consult with a qualified attorney or licensed professional before sending any formal correspondence, especially for matters involving legal rights, government agencies, financial disputes, employment issues, or family court proceedings. Use of this template does not create an attorney-client or professional-client relationship. Formal Letter Templates is not a law firm and does not provide legal services.